November 15, 2023 3:30 PM

Andrew Lethbridge called the meeting to order at 3:37pm.

Andrew Lethbridge opened by asking for everyone to g around the room and introduce themselves. Andrew requested a review of the minutes from the last meeting on 9/21/2023.

Andrew Lethbridge asked for a motion to approve the minutes from the 9/13/23 meeting. Kim Riley motioned to approve the meeting minutes with a second by Willie Hills. All in favor, non opposed. The motion carried and was unanimously accepted.

Andrew asked Kathy Gordon to explain what stop loss is. Kathy Gordon explained what stop loss is and what that means for self-insured agencies. Kathy referred to the handout on stop loss comparison options. Kathy explained that she is recommending option #6 for the district. Kathy explained that there has been discussion about going to RFP for insurance, the last time we went to RFP was in 2019 when we switched from Cigna to Florida Blue. Kim Riley asked if option 6 still had the $300,000 deductible, Kathy Gordon said no. Cheryl asked how often we would go out to RFP, Kathy recommends every 3 to 4 years. Going to RFP in 2024 would be for the 2025 school year. Kathy went over the aggregate amount for option 6 which is $2 million. A motion to move forward with option 6 was made by Jean Federico, a second was made by April Riggs. All in favor, none opposed. The motion carried and was unanimously accepted.

Andrew explained about the current situation with the clinic and them being bought out recently. He expressed the importance of having services match what the needs are of the district. Andrew said that we are looking at a contract for 2024 but in the end, we would end up going out to bid. Kathy stated that we got the clinic to extend the contract for 2 years but of course with a plan to go to RFP in 2024. Current contract has a 90-day termination clause. A motion to extend the contract with TCMA Care LLC for 2 years was made by April Riggs, a second was made by Wille Hills. All in favor, none opposed. The motion carried and was unanimously accepted.

Andrew mentioned that we are $1.7 million in the negative for cash balance as of November. We have $1.1 million in the dental plan and have transferred money from dental to medical as a short-term fix. Spreadsheets were given to the group for review of costs.

Andrew asked for questions from the group. Brian asked for a proposal by tomorrow on the stop loss. Tammy will email confirmation of committee recommendation.

Andrew Lethbridge asked for a motion to adjourn. A motion to adjourn the meeting at 4:48pm was made by Willie Hills and a second made by Mark Davis. All in favor, none opposed. The motion carried and was unanimously accepted.