May 30, 2024 1:00 PM

Andrew Lethbridge called the meeting to order at 1:13 pm.

Andrew requested a review of the minutes from the last meeting on 4/10/2024.

Andrew Lethbridge asked for a motion to approve the minutes from the 4/10/24 meeting. Jean Federico motioned to approve the meeting minutes with a second by Willie Hills. All in favor, non opposed. The motion carried and was unanimously accepted.

Andrew briefly explained what would be discussed/presented in the meeting.

Kathy went over the proposals that were submitted on 5/16/24. Kathy gave a brief explanation of the teams that would be coming in to present. A decision will have to be made as to where the new “clinic” will be located, those costs are not included in the proposals today. The school board would have to come up with a location or a facility. A financial statement was requested from Marathon and they provided a letter due to the fact that they recently went through a merge, they are the more expensive of the two presenting today. Both proposers have experience with Florida government. Marathon has experience with another school district and is currently proposing some of the other TCMA locations like Okeechobee. They both have 1 mid-level provider, medical assistant and a PA. Kathy went over the cost of the current clinic and the proposed costs from Marathon and CareATC, these were provided in the handouts. Hours of service for each employee is for 40 hours a week.

Carol Cox, Paul Keeling, Sarah Chapman, and Mitch Muncy presented their proposal to the team. Handouts were provided along with a visual presentation. Kathy posed the question regarding if the number of staff they would have if they would be able to meet the needs and services that they are saying they will provide? Paul and Mitch said that this is something that can be modified as needed based on patient needs but would like to start out with the basic. Jean asked what the hours would look like. Mitch said that this is also something that can be tailored to the needs of our employees but the base is set at 40 hours.

Shannon Mason and Natosha Bass presented their proposal to the team. Handouts were provided along with a visual presentation. Jean asked about the hours of the clinic, Shannon stated that the proposal is for 40 hours a week. Jean asked if this was by appointment or walk-ins and Shannon said that they encourage appointments but would not turn away walk-ins. Kathy asked if the providers that they are proposing appears to be enough for our size of district, Shannon said that this was something that could serve 1100 visits a year with 1 provider. If the district needed more that could be priced out. School district can determine the hours and days that the clinic is open but that would depend on the provider that is hired if they would be willing to work later or on a weekend. No additional cost for fill in coverage for someone to fill in for the provider when they are out.

Discussion ensued regarding the proposals. Andrew did say that with the number of people that saw the clinic last year was a little over 7,000, so we would definitely need another provider on either proposal. Jean expressed her concern with a clinic only being open 40 hours a week. Kathy stated that TCMA has to be given a 90 day notice of cancellation. Kathy asked if the group would want to reconvene after FERMA, possibly at the start of the school year. Tammy proposed another meeting to be set up for June for the team.

None

Andrew Lethbridge asked for a motion to adjourn. A motion to adjourn the meeting at 4:45pm was made by Jim Demchak and a second made by Mark Davis . All in favor, none opposed. The motion carried and was unanimously accepted.